setup gmail in outlook 2016

Outlook 2016 comes with numerous advantageous features that allow users to make the most of its platform when it comes to carrying out various email tasks. One of the best features available in Outlook 2016 is the option to access your other email accounts within the email program.

For example, if you have a Gmail account and an Outlook account, you can easily access both using Outlook 2016 only. You don’t have to access your Gmail account separately each time you receive or wish to send an email from it. For such easy access, all you have to do is configure your Gmail account on Outlook 2016 using IMAP settings. To know how to set up your Gmail account on Outlook 2016, follow the step-by-step instructions provided below.

Setup your Gmail Account on Outlook 2016

  1. On your web browser, sign in to your Gmail account, click on the Gear icon, and select the Settings option from the drop-down menu. You will be directed to the Settings page of your Gmail account.
  2. Under the Settings section, go to the Forwarding and POP/IMAP tab, select the “Enable IMAP” option under the IMAP Access section, and click on the Save Changes

Gmail forwarding and POP/IMAP setting

  1. Now, open Outlook 2016 on your computer, click on the File tab, and select the Add Account option located just above the Account Settings

add Gmail account in Outlook


  1. On the next window, you will need to select Manual setup or additional server types option and click on the Next
  2. Then, you will need to select your Account Type, choose the “POP or IMAP” option, and click on the Next
  3. After that, you will need to add your user information and your host server information as suggested below:

Account Type: IMAP

Incoming Mail Server:

Outgoing Mail Server (SMTP):

Next, you will need to add your logon information as shown below:

User Information

  • Your Name: Enter your username
  • Email Address: Enter your Gmail address

Server Information

  • Account Type: IMAP
  • Incoming mail
  • Outgoing mail server (SMTP)

Login Information

  • User Name: Enter your username
  • Password: Enter your Gmail password
  1. Next, you will need to go click on the More Settings option located on the lower-right corner of the window. Under “More Settings” window, go to the Outgoing server tab and select the checkbox next to:
  • My Outgoing server (SMTP) requires authentication
  • Use same settings as my incoming mail server

Then, click on the “OK” button.

  1. Then, go to the Advanced tab and verify the following settings:
  • Incoming server (IMAP): 993 or 143
  • Incoming server encrypted connection: SSL
  • Outgoing server (SMTP): 465 or 587
  • Outgoing server encrypted connection: TLS or Auto
  1. After that, you will need to click on the OK button and then on the Next, this will open a Test Account Settings window on your screen.
  2. In the Test Account Settings window, you will see the test process for the configuration of the Gmail account to Outlook 2016 running. Wait until the process gets completed successfully. Once the process gets completed, you will need to exit from all the windows.

NOTE: In case the configuration test of your Gmail to Outlook 2016 doesn’t get completed successfully, you will need to review the steps followed above to ensure that you have entered the required information correctly. After that, you can again run the test to set up your Gmail account on Outlook 2016.

Setup Gmail in Outlook 2016 Mac – Access Gmail in Outlook for Mac

Although it may seem confusing and complicated at first sight, setting Gmail in Outlook 2016 Mac is one of the easiest things that you can do it yourself by following the below-mentioned steps. You will have to synchronize Outlook with Gmail.

How to Setup Gmail in Outlook 2016 Mac

To access Gmail with Outlook for Mac, you need to make sure your Gmail account has been set up as an IMAP. This will help you grab your old Gmail messages along with accessing sending/ receiving emails. However, it is a 2-step process – enable IMAP in Gmail and set up Outlook for Mac to download messages.

How to Enable IMAP in Gmail –

The first step is to enable IMAP in Gmail. This can be done by signing in to your Gmail account and then carry out the steps mentioned underneath.

  • Go to the “Settings” icon in your Gmail.
  • Then click on the “Forwarding and POP/IMAP” tab.
  • You will now select “Enable IMAP”.
  • That’s it! You may exit.

Once IMAP in Gmail is enabled, you may now go ahead with the next important step, i.e. setting up or adding a Gmail account in Outlook.

Adding Your Gmail Account in Outlook 2016 for Mac –

We have got some 11 steps to setup Gmail in Outlook for Mac. Check these out –

  1. Select “Outlook > Preferences > Accounts”.
  2. Select the “Plus (+) sign” icon in the lower-left corner. Now, click “New Account”.
  3. The next step involves adding your email address and select “Continue”.
  4. You will immediately be prompted to type in your password. Then click “Add Account”.
  5. Click on the “Continue” tab.
  6. You will need to sign-in to your account (Gmail) within Outlook for Mac (only for users “who are on Build 15.16.18070902 and higher”).
  7. Here, you will be prompted to “Choose an Account”. Sign in now.
  8. Provide the password and click “Next”.
  9. Click “Allow” for Google account permissions.
  10. Step #10 will prompt you to click the option that says “Open Microsoft Outlook”.
  11. You will be done here as you select “Done”. You are now ready to use Outlook 2016 for Mac.

How to Update Your Email Settings in Outlook for Mac?

If you wish to update your email settings in Outlook for Mac, here’s a rundown of steps that you need to follow.

  • Go to “Tools” and then click on “Accounts”.
  • Choose the email account that you wish to change.
  • Once selected, you will be able to update your username and password, personal information, account description, and other settings.
  • Click “OK” when you are finished with your updates.

Even if you are not a tech-savvy person, you will surely be able to setup Gmail in Outlook for Mac.

And, this is how your Gmail account will be configured to Outlook 2016. if still getting any issue so you can always speak with Outlook customer support service experts to fix your Outlook related problem.

How to Setup Gmail in Outlook 2016?

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